Exhibitor Manual
Plan Your Grocery Innovations Canada 2026.
Find everything you need below to prepare for Grocery Innovations Canada (GIC) 2026.
This Exhibitor Manual is your central hub for required forms, service ordering, shipping information, onsite access details, and marketing resources. Whether you’re completing mandatory requirements or ordering additional services, this guide will help you prepare for a smooth and successful show experience.
⚠️ Important: With the show date approaching, we strongly recommend completing all required forms and service orders as early as possible. Many deadlines are time-sensitive, and late submissions may result in limited availability, additional fees, or delays in service.
Please review each section carefully. Some items apply to all exhibitors, while others are only required depending on your booth setup, products, and requested services.
Important Alert: Scam Warning
As we get closer to Grocery Innovations Canada, you may receive emails offering to sell you the “Grocery Innovations Canada Attendee List.” Please be aware that these messages are part of a recurring scam that targets exhibitors each year. These solicitations are not legitimate. The show organizer does not sell or share the attendee list publicly. You will only receive official communications from our team or from authorized vendors listed in your Exhibitor Manual.
Code of Conduct
This document outlines the official rules and regulations for exhibitors. All exhibitors are expected to review and comply with these guidelines to ensure a safe, professional, and successful show.
Display Rules & Regulations
Download this PDF to review the official display rules and regulations for all exhibitors. This document outlines important requirements related to booth design, height restrictions, signage placement, sightline considerations, safety standards, and use of common areas. All exhibitors must follow these guidelines to ensure a professional, uniform, and compliant presentation throughout the show floor. Please review carefully before planning or setting up your display.
Full Essential Information PDF
This guide includes important information on exhibitor access, move-in and move-out schedules, venue policies, and onsite services to help you prepare for Grocery Innovations Canada.
Exhibitor Checklist & Key Dates
To ensure a smooth show experience, exhibitors are required to complete several forms before the listed deadlines. This checklist includes mandatory documents and optional service forms, with links for easy access. Late submissions may result in additional fees or limited service availability.
Move-In Floor Plan
The Move-In Floor Plan is designed to help exhibitors/tenants plan their setup in an efficient and organized way. It breaks down the move-in schedule into specific time slots, showing when each section of the floor is permitted to begin unloading and setting up.
Move-Out Bulletin
The Move-out Bulletin details how move-out will work on Wednesday, October 28 and Thursday, October 29, 2026. Please direct any questions to sales@langeshow.com and ops@cfig.ca.
Mandatory Forms
Exhibit Design
MandatoryRequired to ensure your booth design complies with show and venue regulations.
Exhibitor Insurance
MandatoryProof of insurance is mandatory and must meet the show’s coverage requirements.
Exhibitor Badge Registration
MandatoryRequired to register exhibitor staff and secure badges for show access. Exhibitors are sent a link and a password.
Move-In Questionnaire
MandatoryRequired to coordinate move-in scheduling, dock access, and freight handling.
Smart Guide Listing
MandatoryUsed for the official show guide, floor plan, and exhibitor directory.
Service-Specific Forms
Note: Alcohol sampling must be approved by GIC Show Management.
Some services may no longer be available or increase in service costs may apply. Please contact the contractor listed on the appropriate form for late ordering information and prices.
Advance Warehouse
OptionalShip materials in advance to the official show warehouse.
Advertisement and Company Visibility Upgrades
OptionalEnhance your brand presence with additional advertising opportunities and exhibitor visibility upgrades before and during the show.
Alcohol Sampling
OptionalRequired for exhibitors who plan to sample alcohol at the show
Audio/Visual & Internet
OptionalOrder audio/visual equipment, internet, and related booth services.
Banner / Sign Hanging, Electrical
OptionalOrder banner hanging, sign hanging, electrical, and related booth services.
Booth Decor / Carpet / Signage
OptionalOrder carpet, booth décor, signage, and other booth display needs.
Booth Forklift Service
OptionalRequired if you need forklift service for booth setup or equipment placement.
Cold Storage
OptionalRequired for exhibitors requesting cold storage for perishable products.
Food & Non-Alcoholic Sampling
OptionalRequired if you plan to sample food or non-alcoholic beverage products at your booth.
Refrigerated Transportation Order Form
OptionalRequired if you need refrigerated transportation services for temperature-sensitive exhibit materials or products.
Shipping Label
OptionalShipping labels are required only for exhibitors applying for the Advance Warehouse and After Warehouse.
Transportation / Shipping
OptionalRequired if you are shipping exhibit materials or using the official freight forwarder.
Move-In / Move-Out Details
Move-In Instructions
Sunday, October 26 – 9:00 AM to 5:00 PM
Monday, October 27 – 8:00 AM to 2:00 PM
Tuesday, October 28 – 9:00 AM to 11:00 AM (last-minute only)
- Assigned time slots are sent by Lange two weeks prior.
- Check in at the marshalling yard 30 minutes early.
- Hard-toe shoes required.
- Loading docks must be used for all deliveries.
Move-Out Instructions
Wednesday, October 29 – 5:00 PM to 11:00 PM
Thursday, October 30 – 8:00 AM to 12:00 PM
- Begins October 29 at 5:00 PM after aisle carpet removal.
- Booths must be dismantled by October 30 at 12:00 PM.
- Leftovers in cold storage will be donated.
Key Supplier Contacts
Use the contacts below for service-specific questions related to your booth, logistics, and onsite support.
Advertising & Company Visibility Upgrades
Supplier: Canadian Federation of Independent Grocers (CFIG)
200 Consumers Road, Suite 200
North York, ON M2J 4R4
Phone: 647.205.0170
Email: mbrown@cfig.ca
Alcohol Sampling
Supplier: Canadian Federation of Independent Grocers (CFIG)
200 Consumers Road, Suite 200
North York, ON M2J 4R4
Phone: 416.990.5934
Email: ops@cfig.ca
Audio Visual / Internet / Telephone Services
Supplier: CCR
650 Dixon Road
Etobicoke, ON M9W 1J1
Phone: 437.900.5959
Banner Hanging
Supplier: SHOWTECH Power & Lighting
650 Dixon Road
Etobicoke, ON M9W 1J1
Contact: Michelle Palkowski
Phone: 905.283.0568
Email: mpalkowski@showtech.ca
Category Connect
Supplier: Canadian Federation of Independent Grocers (CFIG)
200 Consumers Road, Suite 200
North York, ON M2J 4R4
Phone: 647.205.0170
Email: mbrown@cfig.ca
Cold Storage
Supplier: Canadian Federation of Independent Grocers (CFIG)
200 Consumers Road, Suite 200
North York, ON M2J 4R4
Phone: 416.990.5934
Email: ops@cfig.ca
Customs Brokers
Supplier: ConsultExpo
Contact: Stephanie Lane
Phone: 514.482.8886 ext. 9
Electrical & Plumbing Services
Supplier: SHOWTECH Power & Lighting
Exclusive supplier of electrical & plumbing services
650 Dixon Road
Etobicoke, ON M9W 1J1
Contact: Michelle Palkowski
Phone: 905.283.0568
Email: mpalkowski@showtech.ca
Housekeeping
Supplier: Toronto Congress Centre
Booth cleaning services
650 Dixon Road
Toronto, ON M9W 1J1
Insurance
Supplier: Exhibitor Insurance.com
2780 Highway 7 Suite 103
Concord, ON L4K 3R9
Phone: 866.836.9066
Email: info@exhibitorinsurance.com
Lead Retrieval & Show Registration
Supplier: MicroSpec / TIX123
260 Edgeley Blvd. Suite 3
Concord, ON L4K 3Y4
Phone: 416.780.9825
Email: leadretrieval@microspec.com
Registration
Supplier: MicroSpec / TIX123
Trade and consumer show registration management
260 Edgeley Blvd. Suite 3
Concord, ON L4K 3Y4
Phone: 416.780.9825 x 212
Email: cfig@microspec.com
Shipping / Material Handling / Storage
Supplier: Lange Transportation & Storage
Materials handling, storage of crates, metal security cages, advance receiving, after show storage
500 Carlingview Drive
Etobicoke, ON M9W 5R3
Email: sales@langeshow.com
Show Decorator
Supplier: STRONCO
Décor, displays, furnishings, signage
1510-B Caterpillar Road
Mississauga, ON L4X 2W9
Contact: Exhibitor Service Centre
Show Management
For overall show-related questions, sales inquiries, and operational coordination, please contact the GSF Show Management team.
Rolster Taylor
Title: Vice President of Sales
Company: Canadian Federation of Independent Grocers (CFIG)
Phone: (647) 625-7940
Email: Rtaylor@cfig.ca
Tyson Smith
Title: Sales Representative
Company: Canadian Federation of Independent Grocers (CFIG)
Phone: (416) 990-5813
Email: Tsmith@cfig.ca
Cindy Suh
Title: Operations Coordinator
Company: Canadian Federation of Independent Grocers (CFIG)
Phone: (416) 990-5934
Email: ops@cfig.ca
Badge Pickup & Entry
Registration Hours
| Date | Time |
| Monday, Oct 26 | 8:00 AM – 4:00 PM |
| Tuesday, Oct 27 | 8:00 AM – 4:00 PM |
| Wednesday, Oct 28 | 7:00 AM – 6:00 PM |
| Thursday, Oct 29 | 7:00 AM – 3:30 PM |
Badge Details
- 5 complimentary badges per 100 sq ft of booth.
- Additional badges: $45 + HST
- Pick up at TCC Lobby Registration Desk.
Badge Colours
| Category | Color |
|---|---|
| Exhibitor | |
| Retailer/Wholesaler | |
| Importer/Distributor | |
| Supplier/Manufacturer | |
| Media |
Note: No access before 9:00 AM unless pre-approved. Children under 16 not allowed.
